You are caring for a county website that in most cases is the result of the work of numerous volunteers and contributors over a 30 year span:

• Update your county's website with your name and email address within 7 days of county adoption
• Belong to the OHGenWeb official mailing list for internal correspondence and be an active OHGenWeb team member by readily responding to Roll Calls
• A willingness and desire to assist researchers visiting your county website and provide friendly assistance to inquiries within 7 days
• Maintain your county's website to be compliant with USGenWeb CC Guidelines, to eliminate broken links, and to display current year in the copyright statement
• Provide the State Coordinator with contact info (name, email, & phone), and inform the State Coordinator of any changes to their contact information
• Improve your county's website regularly with a piece of new info, image, or resource link.
• OHGenWeb county coordinators must make sure a submission to their county project is not a copyright infringement.

All Project websites need to have:

• One of the approved OHGenWeb Project & USGenWeb Project logos must be prominently displayed on the main page. "Prominent" is defined as standing out; readily noticeable; conspicuous. The USGenWeb Project logo must not be altered in any way. Inclusion of the logo in a banner is not considered to be an alteration. See the OHGenWeb Logos page.
• The OHGenWeb Project & The USGenWeb Project logos must link back to their appropriate sites.
• The coordinator's name must be on the main page of their website. The main page must also provide the coordinator's contact information (email address or Email Registry ID) or a link to a "Contact Info" page, which contains the email address or Email Registry ID.
• OHGenWeb county coordinators must display the current year and copyright info on their main page. A copyright notice may be as simple as "Copyright 2025 The OHGenWeb Project"
• Provide a direct link to the USGenWeb Archives Special Project, as well as a link to the state-level Archives Special Project. Additionally for county websites, provide a direct link to the county-level Archives Special Projects.
• No website will contain any postings asking for money for personal gain.
• No website will contain links for the purpose of earning money for personal gain.
• No website will use the generic "GenWeb" term. Two identifying letters for US or state abbreviation must be used (for example "USGenWeb" or "OHGenWeb").

The State of Ohio is an At Will state for employment. Volunteers fall under the category of employee under Ohio AT Will Law. In the state of Ohio an employer does not have to give notice nor reason for terminating an employee. AT Will volunteering applies to OHGenWeb county coordinators.

1. Posts to the OHGenWeb mail list (the list) should be held to subjects of interest and help to other Ohio County Coordinators (OCCs), the Ohio State Coordinator (OSC) and Assistant Ohio State Coordinators (AOSCs) in performing their duties. This would include any subject that will enable an OCC, OSC or AOSC to improve an OHGenWeb based website or this OHGenWeb mail list.
   
   
2. If one OCC disagrees with another OCC (or the OSC or AOSC) over any matter, it will be discussed in a respectful manner. There will be no name calling, belittling or degrading of any one person or group of persons, or their ideas expressed on this list, by any other person. Discussions should remain within the context of the discussion at hand, and differing opinions should be stated without becoming hateful or insulting.
   
   
3. Occurrence of an infraction will be determined by the OSC and/or AOSC. OCC's may notify the appropriate OSC and/or AOSC, if they feel they, or their ideas, have been unjustly attacked or ridiculed. In order to be considered, this should be done in private rather than sending the complaint back to the list, which only adds fuel to the fire.
   
   
4. If infractions are determined to have occurred the following steps will be taken:
   a.) The OSC or OASC will send a private post to the infractor, requesting the action cease. If the infraction continues, after sending a private communication to the infractor:
   b.) The OSC or OASC will send a public post to the list, requesting the action cease. If the infraction continues after posting a public communication to the list::
   c.) The infractor will lose all list privileges for a period of one week (seven calendar days) from date of the second infraction, which includes posting privileges and receipt of the list. Notice of this action shall be sent to the infractor and to the list. The link from the Ohio state county link page to that county web will remain intact. At the end of that week, the OSC or OASC will then contact the infractor as to their willingness to cooperate with the above code. If necessary, a discussion will take place on this list.